Till Audit & Register Shortage Tracker
Capture every till count with the cashier, manager, expected vs actual, variance, and notes. Designed to surface the shortage patterns most small businesses miss until quarterly review.
How to use this sheet
Complete one row per till count — opening, mid-shift, and closing. The goal is not to punish a one-off variance; it's to build the data needed to see real patterns over time. Pair this with the Daily Store Audit Checklist for a complete operational picture.
Important caution
This sheet is for identifying patterns, not for accusing employees. A single variance event is noise. Behavior, transaction patterns, and repeated variance together create signal — and even then, formal action should involve professional support.
Till count log
| Date | Shift | Register | Cashier | Manager | Expected ($) | Actual ($) | Variance ($) | Reason / notes |
|---|---|---|---|---|---|---|---|---|
Transaction anomaly log
Track voids, refunds, and no-sales that fall outside normal patterns. Manager reviews same shift, not next morning.
| Date / time | Cashier | Type (void / refund / no-sale) | Amount | Reason / customer | Reviewed by |
|---|---|---|---|---|---|
Weekly pattern review
- Which cashier(s) appear most often in the variance column this week?
- Which shift(s) appear most often?
- Are overages and shortages clustering on the same register?
- Are voids/refunds disproportionately concentrated with one cashier?
- Any pattern requiring coaching? Any pattern requiring escalation?
Signoff
| Week of | |
| Reviewed by (manager) | |
| Coaching actions taken | |
| Escalations (if any) | |
| Signature |
This tracker is a general-purpose template and does not constitute legal advice. Before any formal action against an employee, consult an employment attorney in your jurisdiction.
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Run all of this inside one place
My LP Portal turns these checklists, incident reports, and trackers into a working system — built for small businesses. Free to start.